How Project Managers Can Effectively Use a Project Collaboration Tool

Project-Collaboration-Tool

It takes a lot to successfully run a project, especially when most of your data is coming from multiple sources. Engineers, for example, may have their information management schedules on one system, their documentation on another, and their 3D visualization tools on yet another. Ultimately, that’s a lot of data in a lot of different places. With the help of a project collaboration tool (PCT), your project can be monitored and controlled throughout the entire project lifecycle.

Streamline Your Processes in a Centralized System

To fully grasp how a project collaboration tool works for a project-driven business, let’s use buying a house as an example. When you go about buying a new home, there’s an entire process you must go through before you experience the joys of holding the keys in your hand. First, you do the research. You spend hours upon hours finding the perfect home on the market. Next, you view the home and complete a walkthrough, followed by thorough inspections, and so on and so forth. Once all of these steps are completed, then you can finally settle into the comfort of your new home. 

This is very similar to the commissioning process of a project. During commissioning, your business needs to ensure that all systems and components of a building or industrial project are designed, installed, tested, operated, and maintained according to operational requirements. In practice, the commissioning process is the integrated application of a set of engineering techniques and procedures to check, inspect, and test every operational component of the project: from individual functions, such as instruments and equipment, to complex consolidations, such as modules, subsystems and systems. 

For complex projects, the large volume and complexity of commissioning data, together with the need to adequately trace information, leads to the necessity of integrating powerful IT tools. That’s where PCT comes in. PCT allows designers, engineers, manufacturers, and beyond to effectively plan and monitor the entire commissioning process.

With PCT, project managers can configure all aspects of a project in a centralized system, allowing teams the luxury of streamlining the entire process. Companies can see a 50 percent reduction in effort required for the project, as well as a 50 percent reduction in costs, and 15 percent reduction in maintenance costs. 

Time is Money – Stop Wasting It

When you’re operating a large facility, it’s important that the facility is running to its full potential. In this day and age, when things are operating at a rapid rate of innovation, you don’t have time to lose to faulty, aging legacy systems. 

Let’s say you have an emergency with a pump or other part in your facility that needs to be fixed.  Refinery, for example, has lots and lots of spare acres. To find something in a facility that large is quite the undertaking. For operational engineers, running around and trying to find the part is time-consuming. With PCT, 3D models allow you to simply type in exactly what you’re looking for. Immediately, the system will direct you to exactly where the faulty pump is located in the facility. Just by improving your information management operations, your facility benefits from a 50 percent improvement in operation speed. 

Additionally, by gaining real-time insight into your facility’s assets, any planned operations will increase by 1 percent. That may not sound like much, but every day you cannot operate is very expensive. So increasing one percent is an immense amount of revenue retained. 

Elevate PCT with an Effective Digital Transformation Strategy

When you utilize PCT with a trusted digital transformation consultant, you’re getting more than just software, you’re also reaping the benefits of a full project management service. At DiTRA, we work with customers to assess their current data, then transform, migrate, and digitize existing documentation into PCT to ensure that the tool is operating to the best of its ability. 

For more information on PCT or to get started today, book a call with one of our expert digital transformation consultants.